Where to find/store things

SharePoint and OneDrive

Use the JGI SharePoint for most documents.

Use your University OneDrive for private documents and as a personal backup.

Tip

Most of the time, you can open Office documents directly from SharePoint if you have internet access.

For offline access, you can add SharePoint shortcuts to your OneDrive meaning those folders get synced to your device. You can also sync entire SharePoint libraries to your device, but this is often too much for the OneDrive sync client to handle!

Useful SharePoint locations

Projects

For data science projects that are not large or long-term enough to have their own dedicated folder or SharePoint team.

• Each project has its own folder, starting with the project number.

• Each folder should contain:

  1. a layperson description of the project tht can be used on the website and in case studies,
  2. information on the funding for the project,
  3. notes of important meetings, copies of presentations or changes to the project,
  4. any code, data or resources that are not saved elsewhere.

• Projects and project numbers are tracked in the Research Development spreadsheet.

JGI Staff Info

Including:

• Agendas and minutes from team meetings

• Annual leave

• Desk booking

Data Science channel

For documents shared within the Data Scientist channel on teams. (But not for projects!)

Ask-JGI channel

For documents shared with the Ask-JGI PhD data scientist team.

Ask-JGI tracker

Automatically populated as emails come in to the Ask-JGI helpdesk: ask-jgi@bristol.ac.uk.